Double-space after To Whom This May Concern The only thing to remember is to capitalize the first letter of each word without fail. Both these versions are correct and can be used interchangeably. It might also be written as To Whom This May Concern. Also be written as To Whom This May Concern It is an outdated greeting and there are many other alternatives for starting a letter. Try to avoid To Whom This May Concern lettersĭo everything you can to find out the recipient’s name and address before deciding to use it in your letter. It can also be used while lodging a customer service complaint. Try to avoid using this salutation as it seems to be old and stuffy. Use it to address someone only if the recipient’s name is unclear. Use To Whom This May Concern only when recipient is unclear Ensure that the salutation you use is grammatically correct. You do not want to use the wrong greeting while sending an official letter. Never use To Whomever It May Concernĭo not use To Whomever It May Concern instead of To Whom It May Concern as it is grammatically incorrect. Using To Whom It May Concern might portray you as a lazy person in front of the recipient. Try to use the exact name of the person if possible. In today’s world, finding a name on the Internet has become very easy. To Whom It May Concern cover letter is considered lazy This is the first and foremost rule while using To Whom It May Concern. Anything else might create a negative impression on the reader. While using the letter salutation, remember to make the first letter of each word in capital. Here are the top 10 tips you must keep in mind while using it in your letter, 1. The letter greeting To Whom It May Concern should ideally be avoided as it has become obsolete and considered stuffy. It is useful to write letters when you don’t have time or couldn’t find the name of the person.Īlso Read: Two weeks notice letter | A comprehensive guide 10 tips to note while using To whom it may concern To Whom It May Concern is a letter greeting used when you are unsure about the person’s name whom you are addressing in the letter. To Whom It May Concern is a letter salutation that is used in business correspondence when you don’t have a specific person to whom you are addressing, or when you don’t know the name of the person to whom you are writing the letter. Frequently used To Whom It May Concern letter sample To whom it may concern Both ‘Dear ’ or ‘Greetings:’ would be acceptable in these cases.6. It is also important to consider that both of these forms of address are considered dated to some and that it may be worth finding an alternative. It is understood that sometimes that is not possible. However, it is always best to try to find out the name of the person you are seeking to address, if applicable. The former opener is considered more impersonal while the latter is considered more personal and still polite. This opener also is best suited when writing to someone specifically, whose identity you know, but are unable to obtain the name of. ‘Dear Sir or Madam’ should be used when the letter is a bit more specific, such as when the individual has a direct involvement in the matter at hand. Additionally, it is best when the recipient is a third party to the matter at hand and if you do not know who’s hands it will come to. Generally, ‘To whom it may concern’ should be used when writing to, or written by, someone without regard as to the recipient, whether it be a company, institution, or person.
Whether you are writing a professional letter to an institution or an established individual, when is it appropriate to open with ‘To whom it may concern’ versus ‘Dear Sir or Madam’? Truthfully, the answer isn’t exactly black and white. It is a common question that many turn to Google to answer.